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System Components ​

🔖 RFID Tags ​

What are RFID Tags?
RFID tags are small labels attached to assets. Each tag has a unique chip that stores the asset’s identity.

What You Need to Know:

  • Tags are usually UHF (Ultra High Frequency) for better scanning range.
  • Tags must be securely fixed to the asset's surface.
  • The tag ID is linked to the asset in the backend system.

✅ Tip: Make sure the tag is readable using the scanner after attaching it to an asset.

RFID Tags

RFID Tag Attached to Asset

🔍 RFID Scanner Device ​

What is the Scanner?
It’s a handheld UHF scanner integrated with a mobile computing unit. It is used to wirelessly detect RFID-tagged assets across rooms, shelves, or storage areas — quickly and accurately, without needing a direct line of sight.

It combines powerful RFID reading capabilities with built-in computing, touch display, and Android OS to work seamlessly with the mobile app.

Key Specifications (for User Awareness) ​

  • RFID Standard: EPC Gen2v2 / ISO 18000-63
  • Frequency Range: UHF 865–928 MHz (region-specific tuning)
  • Read Range: Up to 8–12 meters for passive RFID tags
  • Antenna: Circular polarized for 1D/2D omnidirectional reads
  • Read Rate: >700 tags per second
  • Trigger: Easy-grip physical scan trigger (ergonomic handle)
  • Operating System: Android-based mobile unit (pre-installed app)
  • Display: 5.5” HD+ touchscreen (glove and wet touch supported)
  • Connectivity: 4G LTE, Wi-Fi, Bluetooth 5.1
  • Battery: Hot-swappable, 5200mAh battery with extended usage support
  • Durability: IP65/IP67 water and dust resistance

How to Use the Scanner ​

  1. Power On the device (both scanner and touch display).
  2. Open the installed Mobile App from the home screen.
  3. Pair or verify that the app is connected to the RFID scanner module.
  4. Select a location or audit mode inside the app.
  5. Trigger the scan by pressing the yellow scan button on the handle.
  6. Sweep slowly across the assets in the room — the scanner detects all tags in range.
  7. Once scanning is complete, review and sync the results.

Best Practices ​

  • ✅ Always charge the device overnight before use.
  • ✅ Perform slow, steady sweeps for better tag detection.
  • ✅ Use two hands for extended sessions to reduce fatigue.
  • ✅ Avoid scanning near metal-heavy environments without stepping back a few feet.
  • ✅ Clean the scanner surface with a dry cloth — avoid water or solvents.

✅ Tip: Hold the scanner at waist or chest level and sweep slowly for better accuracy.

RFID Device

📱 Mobile App ​

What is the App?
The Mobile App is an Android-based application that works hand-in-hand with the RFID Scanner Device. It allows users and audit staff to scan RFID-tagged assets, perform location-wise audits, assign new assets, and submit reports — all from the palm of their hand.

Designed for field use, the app is lightweight, intuitive, and optimized for rugged mobile devices.

With the mobile app, users can:

  • 🔍 Scan and verify assets by location
  • 🆕 Assign new assets during audits
  • 🛠 Mark assets as Available, Maintenance, or Disposed
  • 📤 Submit completed audits to the backend
  • 🕘 View past audit history

The app syncs all actions to the backend in real time, ensuring centralized data consistency.

📌 Each feature is explained in detail in the upcoming Mobile App section.

✅ Tip: Always sync after a scan to avoid data loss.

Mobile Application Home Screen

🖥 Backend Panel ​

What is the Backend Panel?
The Backend Panel is a web-based control system used by Admins and Admin Users to manage the entire asset infrastructure. It offers centralized control for everything — from asset assignment and audits to user management and reporting.

Key features include:

  • 📍 Managing Locations
  • 🗂 Organizing Asset Categories and Subcategories
  • 🏷 Handling Manufacturers, Vendors, and Asset Masters
  • 📘 Assigning General Ledgers to Assets
  • 👥 Creating and Managing Users with Role-Based Access
  • 📈 Viewing and Exporting Reports
  • 📊 Accessing a Dashboard with real-time asset status

📌 Detailed usage of each section is covered later in the manual.

✅ Tip: Use filters to quickly access assets by category, location, or status.

Backend Dashboard

Backend Location Section